Job Description

Quality System Specialist - County Westmeath

Ref No: AM18192

County Westmeath, Republic of Ireland

Competitive salary

Quality System Specialist - County Westmeath.

In this role you will be responsible for the upkeep and continual development of the Quality Management System (QMS). This will involve ensuring that an effective and efficient QMS is in place that complies with all relevant quality management systems, customer, and regulatory requirements.

Principal Accountabilities:

Ensure that the QMS is managed, developed and implemented appropriate to the activities of the company and all relevant requirements.

Liaise with all departments to ensure documentation in use complies with customer requirements, regulatory, and external quality standards and is 'audit ready' at all times.

Liaise with external auditors to schedule audits and monitor the completion of corrective actions in a timely manner to ensure certification is maintained.

Develop, implement and update QMS policies, procedures and templates and circulate as required. Maintain document control on all documentation.

Ensure the latest versions of documents are available where needed and that users have the correct access.

Ensure previous versions of the QMS and external standards are saved correctly and retrievable if required.

Monitor and maintain the retention times for document storage to ensure that the documentation is retained in a suitable manner to allow retrieval if required.

Ensure that any changes to system requirements are implemented competently, in a timely manner and that all affected parties are made aware of any changes.

Provide training and support to employees on document management procedures and QMS requirements.

Serve as a resource for internal stakeholders seeking guidance on document-related matters.

Review documents completed by other departments and update /correct where necessary.

Actively participate in and implement continuous improvement projects related to the QMS.

Support the Internal Audit system and the retrieval of documentation as required.

Stay informed about industry trends, regulatory changes, and best practices related to document management in the relevant portals.

Skills and Experience requirements:

Third level qualification in a related field (Quality Management, Engineering, Manufacturing)

Minimum of 3 years' experience in quality management systems development and implementation.

Strong knowledge of regulatory requirements and standards such as ISO 9001 and IATF 16949.

Proficiency in all programs of Microsoft Office software, especially Word, Excel and Outlook.

Understanding of document control systems such as Docsvault or a similar software system.

Excellent verbal and written communication skills.

Excellent attention to detail to ensure documents are accurate and created to specifications.

Experience with auditing and root cause analysis techniques is desirable.

Ability to work effectively in a team environment and collaborate with cross-functional teams.

Flexible and open to change and development within this role.


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