Job Description

Compliance & HR Administrator

Ref No: DT18041

County Dublin, Republic of Ireland

Competitive salary

Job Title: Compliance & HR Administrator
Company: ICDS Constructors Ltd
Location: Dublin
About the Company: Since 1976 ICDS Constructors Ltd. have delivered major Civil Engineering, Building, and Mechanical & Electrical projects across Europe. Working in Holland, Denmark, Sweden, Germany, Belgium, and Ireland.

Job Summary:
The Compliance & HR Administrator will be responsible for managing and controlling documents and reports required in the hiring process, registering employees for tax in different countries, reporting and registering employee cases with social agencies and work environment authorities, and assisting with expenses reports for the financial department. Additionally, you will be required to liaise with various departments and assist in maintaining efficient office operations. This position requires strong attention to detail, the ability to understand and follow international systems, compliance with local legislation, ability to effectively communicate and collaborate with various stakeholders and manage sensitive information with discretion.

Responsibilities:
- Manage and control documents and reports required in the hiring process, ensuring accuracy and completeness of all documents including contracts, reports, all compliance-related documents and correspondence.
- Register employees for tax in different countries, providing required documentation and information for these registrations and reports, ensuring compliance with local tax laws and regulations and within specified deadlines.
- Report and register employee cases with social agencies and work environment authorities in different countries, adhering to local regulations and requirements. Report accidents to the relevant public authorities, ensuring compliance with legal requirements.
- Advise employees on tax return processes/other benefits with social agency, including providing guidance on required documents and deadlines.
- Liaise with external tax/social/other investigators or advisors from different authorities to resolve any issues or inquiries related to tax registration or to any other various matters.
- Assist in the coordination of accident reporting or any other investigations conducted by public authorities in various matters, providing necessary documentation and support.
- Coordinate/Collaborate with internal teams and external stakeholders to gather/process/distribute necessary documents to resolve any discrepancies or issues.
- Ensure compliance with company policies and guidelines procedures regarding document control.
- Research and stay updated on different regulations and compliance requirements in different countries.

Requirements:
- Relevant experience in Administration, Finance, or a related field.
- Proven experience in documentation control and other reporting processes.
- Strong problem-solving and decision-making abilities.
- Attention to detail and accuracy.
- Strong organizational and time management skills.
- Enthusiastic, excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Ability to manage sensitive and confidential information with discretion.
- Proficient in MS Office Suite and familiarity with relevant software and tools.

Key Competencies:
- Documentation control.
- Attention to detail and accuracy.
- Communication and collaboration.
- Problem-solving.
- Ability to work under pressure.
- High level of professionalism and integrity.
- Adaptability and flexibility.