Job Description

PA/Administrator to Managing Director

Ref No: AM17551

Co. Dublin, Ireland

Competitive salary

PA/Administrator to Managing Director - North Dublin.

In this role you will provide full administration support to the Manufacturing Senior Leadership Team (SLT).

Key areas of responsibility:
• Board and Senior Management support
• Schedule and prepare all materials for Management Board meetings in conjunction with company secretary
• Filing of contracts and other company documents signed by the MD and FD
• Schedule and prepare all materials for weekly Management Meetings
• Manage incoming and outgoing correspondence, memos, general post, reports, minutes and telephone calls as required.
• Calendar management for MD and Finance Director requiring interaction with both internal and external executive
• Travel and expense management for the Senior Leadership Team
• Collate all documents requiring MD or FD approval, ensuring compliance and record keeping standards are met

Event Management:
• Organising VIP customer and executive visits as required
• Organising company all-employee events

Site Communications:
• Compile the site Monthly Reports
• Prepare employee newsletters and presentation materials
• Liaise with Marketing/PR teams on customer and business topics of interest to the operation. Prepare routine updates to keep employees informed
• Ensure site profile is properly reflected and, where appropriate, promoted across a range of media including social media to relevant stakeholders

Department Administration:
• Printing and coding of PKI cards for the site.
• Designated SRM shopper for Management and Finance Teams
• Maintenance of distribution lists and databases e.g. key contacts in countries and updating internal email listings by department.
• Maintaining filing systems, photocopying and general office duties.
• Organising employee award gifts and corporate gifts
• Ensuring adequate stationary stock levels are maintained

Interested applicants should have:
• Minimum 5 years’ experience supporting at executive level.
• Secretarial, Business or PR / Marketing post-leaving cert qualification
• High proficiency in MS PowerPoint and Outlook. Proficient in other MS 365 tools including Teams, Excel and Word.
• Knowledge of digital and social media marketing
• PR skills: able to maintain a confidential and diplomatic approach
• Expert level written and verbal communication skills.
• Excellent organisational and time management skills.
• Experience in scheduling travel arrangements and event management

This is a full-time, permanent position, although flexibility may be provided in terms of a reduced working week (e.g. 3 day week) if this is of interest to the successful candidate.


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